Tarp pay accessorial explained

Carrier context

Tarp pay is tied to open-deck labor and equipment use, so the load details should say what must be tarped and how much work is expected.

When it applies

• The shipper requires tarps, smoke tarps, machinery tarps, steel tarps, or special securement handling.
• Tarping was not clearly included in the original flatbed rate.
• The event is tied to the load and is outside the basic linehaul move.
• The broker, shipper, or receiver instructions create extra time, labor, mileage, or out-of-pocket cost.
• The rate confirmation or written approval gives a path for requesting the charge.

Common documentation

• Photos before and after tarping, shipper instruction, BOL note, and any securement requirement.
• Messages confirming tarping was required if the confirmation was unclear.
• Arrival and departure times when time is part of the request.
• Receipts, signed paperwork, gate records, emails, or text approvals.
• POD, BOL, revised confirmation, and invoice notes.

Negotiation notes

• Ask tarp requirements before accepting the flatbed load.
• Price tarping separately when the work is unusually heavy, dirty, tall, or time-sensitive.
• Ask before the cost is incurred when possible.
• Keep the request factual and tied to written load terms.
• Do not assume approval from a phone conversation; request written confirmation.

Example wording

Please confirm the tarp requirement, tarp-pay amount, and whether photos or shipper notes are needed with the invoice.

References and methodology

• Accessorial documentation editorial methodology - LaneMath Editorial Desk. Used for documentation workflows and example scenarios, not for legal claims about collectability.
• Rate confirmation educational reference - LaneMath Editorial Desk. Used for document literacy. It is not legal advice and does not replace professional review.